The Accounts Payable team in Shared Services SA has made great strides in its paperless payments initiative. Over the past year, more than 4,000 vendors have been contacted via phone, email or letter to make the transition from receiving payment via cheque to electronic funds transfer (EFT).
South Australia Police (SAPOL) and TAFE SA employees will join other public sector employees who have already migrated to the CHRIS 21 Human Resource Management System (HRMS).
Shared Services SA is working closely with SAPOL to transition approximately 6,000 employees from its existing in-house HRMS to CHRIS 21. System testing and other preparation activities are nearing completion and Go-Live is scheduled for 16 October 2017.
ExpenseMe, a mobile app that makes purchase card transactions more accessible, will soon be made available to over 3,800 users of the EMS purchase card management system.
Following a successful pilot within the Department of the Premier and Cabinet, the mobile app will be progressively rolled out to the other 12 agencies that currently use EMS over the coming months.
As part of the CHRIS 21 migration program, a number of enhancements were identified that will provide benefits to agencies, employees and Shared Services SA. Over the next six months, new functionality will be progressively delivered to enable the realisation of these benefits. Here is a summary of the upcoming enhancements.
CHRIS 21 version upgrade
Shared Services SA is in the process of finalising arrangements that will ensure client agencies are compliant with new Australian Taxation Office (ATO) requirements for third-party reporting.
The reporting obligations, Taxable payments annual report (payments and grants), seek detailed information from agencies about:
A review will commence shortly with the objective of implementing more standardised and quality business processes within Financial Operations and Reform across the two largest taxation areas, Fringe Benefits Tax (FBT) and Goods and Services Tax (GST).
Following appropriate consultation with client agencies, the intention is to introduce a common, risk-based approach to taxation compliance sampling and reporting.
The Taxation Review will also implement recommendations from reports received from two external consultants in relation to GST and FBT, including:
After three years of hard work, the final legacy CHRIS database was migrated to the new CHRIS 21 environment in May, marking the conclusion of the CHRIS 21 migration program.
All 30 existing CHRIS databases have now been successfully migrated to two standardised CHRIS 21 databases. The migration program involved 33 agencies and approximately 72,000 employees.
The CHRIS 21 Project has helped to create a simplified and standardised payroll environment across the SA Government, providing a strong foundation for future transformation of agency human resources functions.
Shared Services SA has improved the processes for managing payroll overpayments, following the implementation of a new overpayments database solution last year.
Introduced in July 2016, the new overpayments solution and associated processes have reduced the average time taken to recover overpayments from 108 days to just 16.