Preparing for paperless payments

Preparations are underway for Shared Services SA’s upcoming move to paperless payments in early 2017.

This change in operational policy will see cheque payments cease, with all invoice payments to be paid via Electronic Funds Transfer (EFT) and all remittance advices distributed via email.

Shared Services SA has been engaging with agencies and working through a number of complexities associated with this change. We now have a better understanding of the processes and challenges faced by some agencies, and will implement this policy change from 31 March 2017.

The move to paperless payments aligns with the Premier’s Digital by Default declaration and A Modern Public Service initiative, and will lead to faster receipt of payments for vendors and suppliers who are currently paid by cheque, as well as less administrative activity across the South Australian government.

Vendors and suppliers who currently receive cheque payments or hard copy remittances from Shared Services SA will be asked to supply their bank details and email address prior to 31 March 2017 to ensure they continue to receive payments. 

In preparation for these changes, all new vendor creation requests will now need to include the vendor’s bank account and email address details. This will reduce the effort that will be required by agencies and Shared Services SA to transition vendors to EFT by 31 March 2017.

The Shared Services SA website has been updated to include links to useful resources for SA Government agencies, as well as information for vendors and suppliers including Frequently Asked Questions and information on how to update vendor details. Shared Services SA has also commenced targeted phone and mail campaigns to seek bank details and email addresses from existing vendors and suppliers with ABNs.

Shared Services SA is appreciative of the cooperation from agencies and consultation will continue as the implementation date approaches.