digital payment

Digital purchase card management pilot underway

Shared Services SA is undertaking a pilot to replace paper based purchase card management with an Electronic Purchase Card Expense Management System (ANZ EMS).

The online platform gives users secure access to electronic coding, approval and document storage for their credit card transactions.

Features and benefits for users include:

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Over 26,000 employees on CHRIS 21

The rollout of upgraded Human Resource Management System, CHRIS 21, continues to progress on schedule with over 26,000 SA Government employees now using the system.

Resources for transitioning employees are available from the Shared Services SA website:

Automating financial statement preparation

The upcoming end of financial year statements will be prepared with a digital reporting tool that standardises processing within Shared Services SA Financial Services.

The delivery of the annual financial statements for agencies is a significant output of Financial Services that amalgamates a year’s work, requiring intense technical expertise and client engagement from July to the end of September each year.

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Payment summary distribution

Payment summaries will be issued by 14 July 2016. Employees who have recently transitioned to the new CHRIS 21 system will receive two payment summaries via post. A copy of the newer payment summary will also be available within HR21 Self-Service.

Re-issue of payment summary

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CHRIS 21 Project progressing on schedule

To date, over 19,000 employees across SA Health and the shared sector have successfully transitioned from CHRIS 5 to CHRIS 21, demonstrating the system is a robust solution for the South Australian public sector.

This is a significant achievement given the challenges experienced by other jurisdictions in undertaking similar Human Resource Management System replacement and upgrade initiatives.

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Our Risk Control Framework

Given the volume of transactions and the variety of services we provide, it is critical that Shared Services SA has a solid governance framework in place to minimise operational risks.

Shared Services SA has spent a significant amount of time and money since services were transitioned from agencies to ensure that a strong risk framework and culture permeates through all the services that it offers.

Improving the state’s e-commerce solution

Historically, Bizgate has been the whole-of-government preferred business solution for online payment services.

It has catered for everyday South Australian Government transactions such as government licences, registration fees, council rates, school fees, TAFE fees and many more transaction types.

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Common Vendor Master File project nearing completion

Shared Services SA is continuing to progress the implementation of a Common Vendor Master File within our core financial system that will improve the visibility of government spend by vendor.

The Common Vendor Master File project standardises the maintenance of vendor information within Masterpiece by reducing the duplication of information between agencies.

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