Payroll document submission via email

To assist with the timely processing of timesheets, leave forms, contracts and other payroll related documents, Shared Services SA has specific email addresses for the receipt of payroll documentation.

By using the agency specific documentation email address instead of the general enquiry email, Payroll Services can better sort and process the hundreds of documents received daily.

ribbon with 500,000

Basware milestone: 500,000 SA Health invoices

In June 2015, the e-Procurement Solution (Basware) rollout that helps automate the accounts payable process reached a notable milestone of 500,000 invoices paid in SA Health.

Since the rollout began, SA Health payment performance has improved from an average of 78% to 90% of invoices paid within 30 days.

In July 2015, SA Health will be the final portion of a South Australian Government agency to transition to Basware under the Shared Services SA reform initiative. SA Health has concurrently been deploying its financial management system, Oracle.

14 July calendar

Payment Summary Distribution

When do I receive my Payment Summary?

Employees who receive Payroll Services from Shared Services SA can expect their Payment Summary to be issued by 14 July 2015.

A list of applicable agencies is available on the Shared Services SA website.

calendar and clock

First pay cycle alignment completed for CHRIS 21 Project

In preparation for the upgrade of the state government’s main payroll system from CHRIS 5 to CHRIS 21, some agency employees will have a change to their pay day and/or cycle.

Shared Services SA successfully completed the first pay cycle alignment affecting some employees in the Department for Communities and Social Inclusion and SACE Board of SA last month.

Reforming the recovery of salary overpayments

Working with the Office for the Public Sector, Shared Services SA has adopted new procedures in accordance with the Recovery of Overpayments (Determination 6).

These new procedures start on 1 July 2015 and will assist the South Australian Government to more effectively meet its obligations under the Treasurer’s Instructions (TI5).

finish line

Basware rollout nearing completion

Last month, another group of SA Health sites were successfully transitioned to Basware (the e-Procurement Solution), the across government online invoice processing system.

The final transition that includes the remaining Country Health SA sites is scheduled to occur in July after which all SA Health sites will be on board.

Basware offers better control and visibility of the status of invoices, improved payment performance, better management of budgets and cash flows, and reduced processing costs through improved efficiency.

Electronic payment options trump cheques

Working closely with South Australia Police (SAPOL), Shared Services SA has successfully transitioned a notable volume of transactions from payment via cheque to electronic funds transfer (EFT), providing multiple benefits for both agencies and suppliers as it’s quicker, cheaper and greener.

By incorporating additional vendor information in the SAPOL business unit’s feed file, the number of cheques generated per month has been halved.

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