ExpenseMe, a mobile app that makes purchase card transactions more accessible, will soon be made available to over 3,800 users of the EMS purchase card management system.
Following a successful pilot within the Department of the Premier and Cabinet, the mobile app will be progressively rolled out to the other 12 agencies that currently use EMS over the coming months.
ExpenseMe will make it easier for card holders to capture digitised images of receipts and to acquit transactions on the go. It will also allow supervisors to review and approve acquitted transactions from their mobile devices anytime and anywhere.
In parallel, Shared Services SA is assisting agencies with preparing applications for State Records Certification relating to EMS. This certification will remove the need for physical storage of most paper-based purchase card receipts.
By December 2017, Shared Services SA will also have assisted another six agencies (Department for Education and Child Development, Arts SA, Department of Environment, Water and Natural Resources, Green Industries, Environment Protection Authority, and South Australian Tourism Commission) transition to the new EMS.
The EMS provided by ANZ Bank streamlines the purchase card expense acquittal and approval process. Some of the features and user benefits include:
- daily upload of transaction data, so individual transactions can be reviewed and approved online at any time
- electronic storage of purchase card receipts and other documentation
- improved audit and reporting capability
- improved compliance with the agency’s purchase card policy and Treasurer's Instructions.
With approximately 200,000 purchase card transactions made each year across the 18 in-scope agencies, the EMS online system and the new mobile app are significant enablers supporting the Premier’s Digital by Default policy.
Once all in-scope agencies are transitioned, there will be approximately 6,000 EMS users.