HR21 self-service functionality
Managers and employees have access to HR21 self-service
Employees are requested to record their email address in HR21 to access payslips (Note: prior to 2020/21 financial year payment summaries were issued and can be viewed in HR21).
HR21 is the primary mechanism for employees to:
Access payslips, replacing emailed and hard copy versions
View and generate payment summaries prior to 2020/21 financial year
Access leave balances
Update personal information including bank details and certain voluntary deductions for CHRIS 21 purposes.
Employees can access support materials using your log in directly from within HR21.
Quick reference guides and support materials are accessible via Shared Services SA extranet (access via state.net).
Functionality for managers
Managers have additional access within HR21 to view employee details, including address and emergency contact details.
HR21 gives employees access to update and review their personal and payroll information. It is important that these details are kept up to date; and this includes periodically checking:
- Your address and contact information
- Your emergency contacts
- Bank details.
*Multi-Factor Authentication (MFA) is in place to ensure the security of information in HR21. Users are sent a text message containing an authorisation code to validate high impact transactions such as bank details and deduction changes.Back to top
HR21 functionality SA Government and SA Health employees
The following table provides details of the functionality available to employees using HR21
|Functionality type||Access Type|
|Additional Bank Accounts||✔||✔|
|Name (proof of name change required)||✘||✘|
|Next of Kin||✔||✔|
|Emergency Contact details||✔||✔|
|Email and phone contact information||✔||✔|
|Re-print Payslips (current and historic providing that such payslips were processed in CHRIS21 for that period)||(view)|
|View and generate Payment Summaries prior to 2020/21 financial year - refer Income Statements||(view)|
|Change of Password||✔||✔|
|Leave Balances (annual leave, sick/personal leave, long service leave, retention leave)||(view only)|
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Additional notes on functionality for Department for Correctional Services employees
Sick Leave with No Application Process
The majority of employees will continue to submit manual leave forms to Payroll, except for those who will apply for leave through HR21. According to the DCS instruction issued by the Chief Executive, if the Sick Leave Application is not applied for and approved within two (2) pay periods of the leave episode, the leave booking will be processed as Unpaid Sick Leave.
The process to reverse Unpaid Sick Leave is as follows;
|CO, OPS and OPX Employees||Remaining DCS Employees|
|Within HR21 there are resource materials to assist employees on how to cancel, apply and approve leave electronically.|
Additional notes on functionality for SAFECOM, DFS, MFS and SES employees
|Leave Balances * (annual leave, sick/personal leave, long service leave, retention leave)
*excluding MFS operational staff.
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