Submit invoice(s) for payment

Use these tips to send invoices for payment

Getting started

1.  Requestor purchases goods/services from your business.  Ensure the invoice you raise, matches the purchase request.  Discuss variations with the requestor prior to raising the invoice

2.  The address block on your invoice is vital for system workflow - ensure the invoice address block includes: agency name, division/business unit and contact person 

*To avoid delays due to duplicate invoices - email one invoice only direct to Shared Services SA and quote the purchase order number on the invoice to speed-up data matching!

3.  Accounts Payable will scan the invoice, electronically capturing data in our system

4.  Data captured is validated and exceptions resolved.  The invoice is workflowed for signoff

5.  The approver(s) reviews the invoice and returns/approves purchases

6.  Accounts Payable process payments in the next payment 

*Email format requirements:
 - Remove terms and condition pages prior to emailing invoices
 - PDF, TIF or TIFF are the accepted file formats
 - One invoice per file, multiple files to a file size of no larger than 1MB
 - In the email subject line, quote the attached invoice numbers

How to

Submit your invoice

1. Review and follow the 'Getting started' tips above

2. Use the 'Get in touch' drop-down, select your agency to view email address

3. Using the displayed email address - email your tax compliant invoice(s)

Once submitted, your invoice(s) are loaded into our system (within 5 working days) and workflowed to the relevant government agency for review and approval in preparation for payment

Get in touch